Proposal for Lodging, Conference, Catering and Audio-Visual services

The Judicial Branch of the Navajo Nation is seeking a single vendor to provide an integrated package of lodging, meals, conference facilities, and audio‑visual support for a two‑day staff meeting/training event in October 2026, with the potential to extend the contract through 2029. The vendor must supply 100 double rooms for up to 200 participants, full‑service catering (breakfast, lunch, dinner, and snacks) aligned with GSA per‑diem rates, a large plenary hall, seven breakout rooms, a workroom, and comprehensive AV equipment (projectors, PA system, wireless microphones, Wi‑Fi). Bids are due July 30, 2026, and the contract may be renewed annually for subsequent years. • Provide 100 double‑occupancy, non‑smoking rooms (minimum 200 participants) for the October event. • Deliver complete catering (breakfast, lunch, dinner, two daily snacks) meeting GSA per‑diem standards. • Offer a conference venue with one plenary space, seven breakout rooms (35‑70 participants each) and a workroom, plus full AV setup (projectors, PA, wireless mics, Wi‑Fi). • Submit detailed cost breakdown, W‑9, liability insurance, and Navajo Nation debarment/suspension certification; bids may be submitted hard‑copy or electronically to the listed email.