for the Webb County Fairgrounds

Webb County seeks a qualified promotion‑management firm to plan, market, produce, and manage live‑entertainment events at the Webb County Fairgrounds. The contract will be a minimum three‑year term (with an optional two‑year renewal) and will require the vendor to handle artist booking, ticket sales, event marketing, production engineering (audio, lighting, video), staffing, security, parking, and compliance with permits (including TABC alcohol authorizations). The vendor must submit a sealed proposal by 4 PM CT on 22 September 2026, after a pre‑proposal meeting on 10 September 2026. Evaluation will consider price, relevant experience, personnel qualifications, and references. The selected firm will receive a fixed facility fee plus percentages of ticket, concession, and sponsorship revenues, while assuming event‑related risk. • Minimum 3‑year agreement (optional 2‑year renewal) • Scope: booking, promotion, ticketing, production, staffing, security, parking, permits • Capacity up to 10,000 attendees; ≥25 events per year required • Fixed facility fee + % of ticket, concession, sponsorship revenues • Proposal deadline: 22 Sep 2026, 4 PM CT; pre‑proposal meeting 10 Sep 2026, 10 AM CT • Evaluation criteria: price (25 pts), experience (20 pts), personnel (30 pts), references (25 pts) • Primary contact: Juan Guerrero, Contract Administrator (phone (956) 523‑4149, email [email protected])