RFQ/RFP: FY27-03 RESIDENTIAL SOLID WASTE AND RECYCLING

The City of Fairmont, West Virginia, is soliciting qualified firms to provide residential solid waste removal/disposal and recycling services for approximately 7,737 households. The contract will commence on December 1, 2026 and run for an initial five‑year term (with two optional five‑year extensions). Services include weekly curbside collection of solid waste, bi‑weekly curbside recycling, provision of collection containers, and handling of special pickups (e.g., medical back‑door service). Bidders must attend a mandatory pre‑bid meeting on October 28, 2026, submit sealed proposals (original + 4 copies) by November 17, 2026 1:00 PM, and provide a $50,000 bid bond. The City will award the contract to the most responsible and lowest‑priced bidder, with the possibility of renegotiation or re‑advertising. • Mandatory pre‑bid meeting – Oct 28, 2026 (2 PM EST) • Proposal deadline – Nov 17, 2026 (1 PM EST) • Contract term – 5 years (Dec 1 2026 – Nov 30 2031) with two 5‑year options • Service scope – weekly waste collection, bi‑weekly recycling for ~7,700 residential accounts • Required bid bond – $50,000 (cashier’s check or surety) • No electronic submissions; sealed hard‑copy bids only • Questions due – Nov 4, 2026 (3 PM EST)