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Virginia Polytechnic Institute and State University·Virginia

Travel Management Services

Closes 7/21/2026$1.5M – $3.5MRequest for Proposal
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Description

Virginia Tech is seeking a qualified travel‑management provider to deliver comprehensive, cost‑effective travel services for its faculty, staff, and authorized travelers. The vendor shall manage airline, rail, hotel, and car‑rental reservations, support an online booking tool (DEEM), integrate with the university’s expense‑management system (Emburse), provide real‑time traveler tracking and risk‑management alerts, and furnish detailed monthly reporting and invoicing. The contract will be for an initial one‑year term with the possibility of up to four additional one‑year renewals.

Attached files

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Contact

Derek Spraker(Contracting Officer)

[email protected]

(540) 231-4524

Key dates

Opened
5/11/2026
Questions due
5/22/2026
Closes
7/21/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Logistics and Supply Chain
NAICS
561510
Solicitation №
385992604

Budget estimate

$1,500,000 – $3,500,000

No contract value is disclosed, but the university’s 2025 travel spend exceeded $12 million, and the portion managed by travel agencies was approximately $2.8 million. Assuming a management fee of 5‑12 % of the managed spend, the annual contract value could range from roughly $1.5 million to $3.5 million. Factors influencing the final amount include the fee structure (fixed vs. percentage), the extent of ancillary services (risk‑management, reporting, integration), and any performance‑based incentives.

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