ITB - HVAC Service/Maint./Repairs Region 4

The Alabama State Military Department’s Region 4 is issuing an Invitation‑to‑Bid for a 12‑month master agreement to provide comprehensive HVAC preventive‑maintenance, repair, and minor‑part replacement services across a portfolio of military facilities in southern Alabama. The effort covers routine quarterly inspections, emergency‑response repairs, filter changes, duct inspections, and the replacement of aging equipment identified in the provided equipment inventory. Vendors must attend a mandatory pre‑bid conference/site‑visit on September 15 2026 at the JFHQ in Montgomery; only those who sign in may submit a bid. Contractor qualifications include Alabama HVAC contractor licensing, Master Gas Fitter certification, E‑Verify compliance, and specified insurance limits. The contract will be awarded to the lowest responsive and responsible bidder, with potential extensions for up to five years total. • Scope includes preventive‑maintenance, emergency repairs, and parts replacement for boilers, chillers, air‑handling units, rooftop units, VRF systems, cooling towers, and associated controls at ten listed facilities (Foley, Mobile, Atmore, Brewton, Citronelle, Montgomery). • Mandatory pre‑bid conference/site‑visit on September 15 2026 10:00 AM (attendance required for eligibility). • Required certifications: Alabama Board of HVAC Contractors license, Master Gas Fitter certification, EPA Universal refrigerant certification; insurance minimums $1 M (general/auto) and $3 M umbrella. • Service level expectations: 4‑hour emergency response, 24‑hour repair after parts receipt, quarterly inspections (Nov, Feb, May, Aug), twice‑yearly duct inspections, and detailed reporting. • Contract term 12 months with up to four 12‑month extensions; pricing set by winning bidder; no budget ceiling disclosed.