Print & Mail - FY2027 Open Enrollment Letter / HR

The City of Worcester is seeking a vendor to produce and mail its FY 2027 Open Enrollment Letter for the Human Resources department. The work includes printing a 14‑page letter (produced as 7 double‑sided pages), addressing envelopes with a supplied Excel list, and mailing the completed packets via first‑class mail. The contract will be awarded to the lowest responsive bidder and must be fulfilled by the mailing deadline of April 20 2026. • Scope: Commercial printing (front‑and‑back), envelope addressing, stuffing, and first‑class mailing of approximately 5,654 units (presumed thousands) • Deliverables: 6″ × 9.5″ closed‑face envelopes (or cost‑saving alternative), 14‑page letter, folded and stuffed, mailed by April 20 2026 • Requirements: Provide bid security (amount not specified), meet insurance minimums ($1M/$2M GL, $1M auto), certify compliance with MA Chapter 30B, and submit sealed bid by April 13 2026 4 PM • Evaluation: Lowest net price that meets specifications; optional envelope alternatives considered if they reduce cost.