Western Montana Fair Motorsports Contractor RFP

Missoula County is seeking a professional contractor to produce and manage a three‑night motorsports entertainment program for the Western Montana Fair, with possible extensions for future fairs through 2032. The contractor will be responsible for all aspects of event production, including arena preparation, participant recruitment, live announcing, security, prize‑money administration, post‑event cleanup, and year‑round partnership activities such as sponsorship development and marketing. The contract is a two‑year base term (2026‑2027 fairs) with optional extensions, and the award will be made on March 31 2026. • Deliver three turnkey motorsports performances (≈2–2.5 hr each) on July 31, Aug 1, and Aug 2 2026. • Provide all staffing (arena manager, stewards, announcer, music, security, hospitality) and equipment for arena preparation, dirt work, and post‑event restoration. • Manage participant logistics, technical inspections, prize‑money distribution, and compliance with safety and insurance requirements (minimum $1 M/$3 M GL, professional liability, workers’ comp). • Submit a separate sealed cost envelope with detailed, itemized pricing and optional escalation; include audited financial statements and three performance references. • Participate in a pre‑proposal conference (Mar 5 2026) and possible interview/demo (Mar 27 2026).