Western Montana Fair Motorsports Contractor RFP

Missoula County is seeking a professional motorsports production partner to deliver three consecutive evening motorsports entertainment events for the Western Montana Fair, with optional daytime programming and year‑round collaboration on sponsorships, marketing, and future fairs. The contractor must provide all production services—including arena preparation, participant recruitment, on‑site staffing, safety planning, prize‑money administration, and post‑event cleanup—while adhering to strict insurance and non‑compete requirements. Evaluation will consider technical capability, experience, safety, marketing approach, interview performance, and cost proposal. The contract initially covers the 2026 and 2027 fairs with optional extensions through 2032. • Deliver three turnkey motorsports performances (July 31‑Aug 2 2026) plus optional daytime activities. • Manage all logistics: participant recruitment, technical inspections, prize‑money distribution, staffing (arena manager, stewards, announcer, security), arena preparation, and post‑event restoration within 24 hrs. • Provide a detailed cost proposal in a sealed envelope, maintain required insurance (general liability $1 M/$3 M, professional liability, workers’ comp), and meet financial‑stability documentation.