HVAC Maintenance and Repairs for Orange County Utilities Sites

This Invitation for Bids (IFB) seeks a qualified contractor to provide comprehensive HVAC maintenance, repair, and parts supply services for Orange County’s utility facilities over a five‑year term. The contract is structured in multiple lots covering water reclamation plants, waste transfer stations, pump stations, and other county utility buildings, with both scheduled quarterly/annual service frequencies and on‑call repair hours. Bidders must submit unit‑priced proposals electronically via the OpenGov platform, include all required licenses, insurance, and compliance forms, and agree to provide parts at cost with no markup. The award will go to the lowest responsive and responsible bidder; the contract may be renewed but no minimum purchase is guaranteed. • Scope: Preventive HVAC maintenance, corrective repairs, filter replacement, and provision of parts/equipment at cost for ~20 utility sites. • Service frequency: Quarterly, monthly, bi‑monthly, annual, plus on‑call standard and non‑standard hours (5,000 hrs standard, 1,250 hrs non‑standard). • Contract term: 5 years, with a performance period specified in the award. • Estimated parts budget: $875,000 over 5 years; labor and service fees to be priced per line item. • Submission: Electronic only via OpenGov; deadline 9/29/2026 4:00 PM ET. • Questions due: 9/1/2026 5:00 PM ET via OpenGov Q&A module. • Mandatory qualifications: Licenses, certifications, insurance, conflict‑of‑interest disclosures. • Award criteria: Lowest responsive and responsible bid; all‑or‑none pricing per lot.