Description
The Cuyahoga County Board of Elections awarded a contract for the rental of a single 20′ × 40′ frame tent (minimum 12 ft height) with sidewall, lighting, and concrete ballast to support election‑night material drop‑off on November 4 2025. The vendor must obtain a temporary Cleveland tent permit, deliver, set up, and remove the tent within a narrow window (noon‑3 pm delivery/setup on election night, removal by 9 am the following morning), and provide three references if new to the BOE. No budget was disclosed in the solicitation; the total awarded value is listed as $2,970.36. The solicitation required vendors to submit a completed Excel bid form with rates for each line item and a separate quote on letterhead.
• Scope: One 20′ × 40′ frame tent, sidewall, lighting, concrete ballast, delivery/setup/removal, and city permit acquisition.
• Timeline: Delivery/setup window 12 pm‑3 pm on Nov 4 2025; removal deadline 9 am on Nov 5 2025.
• Vendor obligations: Secure temporary tent permit, comply with unbiased‑business conduct clause, submit three references (if no prior BOE work), and meet strict timing penalties (10 % reduction for late delivery/removal).