RFP - Parks, Recreation, and Aquatics Fee and Cost Recovery Analysis

Request for Proposals (RFP)PARKS, RECREATION, AND AQUATICS FEE AND COST RECOVERY ANALYSISCITY OF BOZEMANNovember 2026INSTRUCTIONSNOTICE IS HEREBY GIVEN that the City of Bozeman (City) is seeking proposals from firms to conduct a comprehensive analysis and update of the fees charged by the City for parks, recreation, and aquatics programs, services, and facilities.The selected firm will be expected to evaluate the City’s costs of providing parks, recreation and aquatic services; review the existing fee schedule, cost recovery practices and revenue generation; assess industry best practices and cost recovery models used by comparable agencies; and provide research-based recommendations for a sustainable, equitable, and justifiable fee structure. Recommendations should ensure that fees appropriately reflect the cost-of-service delivery while supporting the City’s operational, financial and community access goals.Copies of the Request for Proposals are available on the City’s website.All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the City email address below. All proposals must comply with level A and AA Success Criteria and Conformance Requirements as defined by current Web Content Accessibility Guidelines (WCAG). Respondents are advised that the City’s email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to the City Clerk’s Office upon special arrangement with the City Clerk. It is the Respondent’s sole responsibility to ensure the file upload is completed, and that the City is separately notified via email of same, prior to the given deadline.Deliver RFPs via email to the City Clerk by Wednesday, December 16th, 2026, at 1:00 PM MST. It is the sole responsibility of the Respondent to ensure that proposals are received prior to the closing time, as late submittals will not be considered.The email address for submission is: [email protected] administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk 406.582.2321, [email protected] relating to the RFP should be directed to: Katherine Canter, Contracts and Sports Parks Coordinator, 406.582.2365, [email protected] will be required to agree to the City’s non-discrimination and equal pay affirmation, attached as Appendix A.DATED at Bozeman, Montana, this Tuesday, October 27th, 2026.Mike MaasCity ClerkCity of BozemanFor publication on:Saturday, November 7th, 2026Saturday, December 5th, 2026