UPS and HVAC Preventive Maintenance Services

The Mississippi Department of Education (MDE) is seeking qualified vendors to provide comprehensive preventive maintenance services for uninterruptible power supply (UPS) systems and heating, ventilation, and air‑conditioning (HVAC) equipment at state‑owned education facilities. The contract will be awarded for up to five years, with annual performance periods and mandatory 4‑hour on‑site emergency response coverage. Vendors must submit detailed pricing for labor, travel, parts, and service contracts, and must be registered in the state’s MAGIC procurement system. The award will be based on price, qualifications, past performance, and compliance with MDE requirements. • Scope: Annual preventive maintenance for UPS (Liebert NPOWER 65‑80 kVA) and HVAC (Liebert Split System, 1‑ton) units. • Service guarantees: 4‑hour on‑site emergency response, 24/7 coverage, parts and labor included. • Contract term: Up to 5 years (Dec 15 2026 – June 30 2031) with yearly performance evaluations. • Submission deadline: Sep 21 2026, 2:00 PM CST (electronic via MAGIC or mailed). • Pre‑bid site walk (optional): Sep 8 2026, 9:00 AM CST. • Questions due: Sep 14 2026. • Required certifications: State business registration, performance bond (100 % of annual amount), background checks, debarment certifications.