HEATING, VENTILATING & AIR CONDITIONING MAINTENANCE, SERVICE AND ALTERATION

The County of Ocean is seeking a qualified HVAC contractor to provide comprehensive heating, ventilating, and air‑conditioning (HVAC) services across its facilities. The scope includes preventive maintenance, emergency repairs, and alteration/modernization work for a wide variety of equipment types (DX units, hydronic systems, heat pumps, chillers, CRAC units, lab hoods, etc.). The contractor must maintain an inventory of parts, respond to emergency calls within two hours, submit weekly service reports, and adhere to strict safety, security, and regulatory requirements (EPA refrigerant handling, OSHA, NJ statutes). Minimum experience required is three years, with staffing levels defined (minimum three journeymen during summer, limited apprentices). All work is billed on an hourly labor rate plus actual material costs; the County pays only for authorized hours and materials. The contract emphasizes quality, rapid response, and detailed documentation. • Provide quarterly, bi‑annual, annual, and monthly preventive maintenance per equipment type. • Respond to emergency service calls within 2 hours (call‑back 1 hour, on‑site 1 hour). • Maintain inventory of common HVAC parts and tools for immediate repairs. • Submit weekly and final service/maintenance reports with detailed checklists. • Comply with EPA Section 608 refrigerant regulations and NJ safety codes. • Use only OEM parts unless pre‑approved; all material costs invoiced at wholesale + markup. • Staffing: minimum three journeymen in summer; apprentices limited to one without approval. • All invoices must reference bid item numbers, be hard‑copy, and include work orders and tickets. • Coordination with County’s Buildings & Grounds and Parks & Recreation departments; approval required for repairs > $5,000 (Buildings) or > $3,000 (Parks).