RFP 2026-18 Public Defender Scanning Services

The County of Catoosa seeks a qualified vendor to digitize approximately 518‑file‑box collections of the Public Defender’s Office, upload searchable PDFs to the JCATS case‑management system, and securely destroy the originals. The contractor must handle pickup, transport, pre‑scanning preparation, duplex scanning with a minimum 240 dpi, OCR, quality control, secure temporary storage, and micro‑cut shredding, while meeting strict security and insurance requirements. The work must be performed in‑state, using a lift‑gate or ramped cargo truck for transport, and all deliverables must be uploaded directly to JCATS. The contract is a fixed‑price, no‑bond solicitation with a net‑30 payment term. • Scope: Pickup from three sites, prepare, scan (≥240 dpi, OCR, ≤100 MB per file), upload to JCATS, and micro‑cut shred originals. • Volume: ~518 banker‑box equivalents; scan‑on‑demand service required ≤ 3 business days for closed cases. • Requirements: Georgia business license, workers’ comp, general & auto liability insurance (minimum $1 M/$2 M), E‑Verify participation, and no subcontracting without County consent. • Timeline: Questions due Aug 21 2026; bid submission due Aug 27 2026 2 PM; award decision Sep 15 2026; project duration to be proposed by bidder (typically 2‑12 months).