RFP 25-05 Audio/Visual Equipment and Services

The university seeks a single qualified vendor to design, supply, install, integrate, and maintain comprehensive audio‑visual systems across five campus venues. The scope covers equipment procurement (projectors, speakers, microphones, mixers, PTZ cameras, control panels, networking gear), detailed design and documentation, installation and testing, staff training, and a one‑year renewable maintenance agreement (with up to three optional extensions). Vendors must submit a technical proposal and a separate cost proposal, meet insurance and Kentucky‑resident preferences, and provide bi‑weekly progress reports throughout the 12‑month contract term. • Provide full A/V system design, hardware list, wiring diagrams, and flowcharts for each location (gymnasium, ballroom, multiple auditoria, lobby, etc.). • Install and commission all equipment, ensure streaming capability, integrate Dante networking, and deliver user training and documentation. • Offer a post‑installation service contract (maintenance, warranty extensions, support) with optional yearly renewals, plus bi‑weekly status reporting. • Must demonstrate prior university A/V experience, qualified personnel, and compliance with accessibility, insurance, and state procurement regulations.