Bobcat Welcome Week Jumpstart

Texas State University is seeking qualified firms to provide comprehensive event‑production services for its Bobcat Welcome Kickoff on August 16, 2026. The scope includes supplying and operating audio, video, lighting, and staging equipment, delivering special‑effects fireworks, and providing on‑site coordinators to manage the two‑hour event for roughly 9,000 incoming freshmen. Proposals must detail equipment specifications, staffing plans, safety compliance for pyrotechnics, and a cost proposal. The contract is a one‑year term with work to be performed on the event date, and the award will be made after the sealed‑until deadline on May 22, 2026. • Provide line‑array audio, 4K video projection, LED video wall, and full lighting package. • Deliver fireworks and other special‑effects under applicable safety regulations. • Assign on‑site technical coordinators for setup, operation, and teardown within the 8 PM‑10 PM window. • Submit all required forms (non‑collusion affidavit, HUB subcontracting plan, questionnaire, etc.) via the Jaggaer portal.