Human Resources Information System (HRIS)

The Village of Oak Park seeks a modern, secure, cloud‑based Human Resources Information System (HRIS) that will replace its fragmented HR technology stack and optionally provide payroll processing. The solution must integrate with the Village’s existing financial system (BS&A Cloud), support multi‑union payroll, time‑keeping, benefits administration, talent acquisition, performance management, DEIA reporting, and deliver robust analytics and self‑service portals. The vendor will also be responsible for migrating extensive legacy data, providing implementation services, training, and ongoing support, with a go‑live deadline of 1 January 2028 and a five‑year contract term. • Cloud‑based HRIS with optional payroll engine and full integration to BS&A Cloud accounting. • Comprehensive functional coverage: core HR, payroll, timekeeping, benefits, recruitment, performance, learning, DEIA, reporting, and analytics. • Required security and accessibility certifications (SOC 2 Type II, ISO 27001, WCAG 2.1 AA, SSO/SAML, MFA, encryption, 24×7 incident response). • Data migration of >7 years of payroll, time, and performance data from multiple legacy systems, plus parallel payroll testing and validation. • Implementation timeline: award by 20 Oct 2026, contract effective 1 Jan 2027, system live no later than 1 Jan 2028.