AV PREVENTIVE MAINTENANCE SERVICES

The Department of Veterans Affairs seeks a qualified vendor to provide quarterly preventive maintenance for audio‑visual (A/V) systems located at the Winston‑Salem VA Regional Office. The contract is a base‑year, firm‑fixed‑price order with four one‑year option extensions, totaling up to $34 million. Work includes visual inspections, cleaning, testing, calibration, component replacement, and detailed reporting, all performed during normal business hours on federal holidays only with prior coordination. The contractor must be a Service‑Disabled Veteran‑Owned Small Business (SDVOSB) and comply with VAAR clauses. • Scope: Quarterly preventive maintenance of all government‑furnished A/V equipment (projectors, control panels, microphones, cabling, etc.) • Location: 251 North Main St., Winston‑Salem, NC 27155 (multiple floors/rooms) • Period: 1‑year base period starting after award, with up to four 1‑year options (total ≤ 5 years) • Performance: First maintenance within 10 business days of award; subsequent visits each quarter • Deliverables: Written PDF maintenance report within 10 business days after each visit, immediate hazard notifications, electronic invoicing via Tungsten • Mandatory SDVOSB set‑aside (100 %); compliance with VAAR 852.219‑75 and other FAR clauses • Evaluation: Technical, Past Performance, and Price (equal weighting) • Submission: Questions due 2026‑09‑17; Quote due 2026‑09‑22 13:00 EST