Costumes and Uniforms for Fine Arts Programs

North East Independent School District (NEISD) is issuing an RFP to establish a pool of qualified vendors that can supply costumes, uniforms, apparel, accessories, and related items for its K‑12 fine‑arts programs (band, choir, orchestra, theatre, dance, cheer, color guard, etc.) on an as‑needed basis. The district will not guarantee minimum quantities; purchases will be made via purchase orders after the contract is awarded. The initial contract term is one year with the possibility of up to four one‑year renewals. Vendors must submit catalog‑based pricing with disclosed discounts, complete required insurance, conflict‑of‑interest, and (if providing services near students) fingerprinting documentation. The solicitation emphasizes quality, price, vendor reputation, and compliance with Texas and federal regulations. • Scope: supply of performance costumes, uniforms, footwear, accessories, and replacement pieces for fine‑arts programs. • Contract type: catalog‑based discount pricing, multiple‑vendor award possible. • Term: 1‑year base, renewable up to 4 additional years. • Submission: electronic via NEISD e‑bidding portal by 01:00 PM CT, 13 Oct 2026. • Mandatory attachments: CIQ, Certificate of Insurance, Contractor Fingerprinting Packet (if student‑contact). • Evaluation: price (20 pts), quality (20 pts), reputation (5 pts), fit to needs (15 pts), past district relationship (5 pts), long‑term cost (20 pts), Texas‑based/large‑employer status (5 pts), shipping (10 pts). • No guaranteed purchase volume; vendors should be prepared for variable, as‑needed orders.