Proposal for Lodging, Catering, Conference Room, Audio-Visual Equipment

The Navajo Nation Division of Behavioral and Mental Health Services seeks a single vendor to provide comprehensive lodging, catering, conference‑room setup, and audio‑visual services for its Year‑End Meeting held January 26‑30 2026 in Window Rock, Arizona. The contract covers 30 single hotel rooms, multiple daily meals and receptions for up to 360 attendees, dedicated conference spaces, AV equipment rental, and on‑site technical support. Bidders must submit a detailed technical proposal (four copies) and a separate sealed cost envelope by the deadline. • Provide 30 single, non‑smoking rooms at a uniform government rate (check‑in Jan 26, check‑out Jan 30). • Deliver full‑service catering: welcome reception, continental breakfasts, three distinct lunch menus, staff banquet, and morning/afternoon refreshment breaks. • Furnish conference rooms with ballroom‑style layouts, work rooms, quiet debrief rooms, registration area, and complete AV package (projectors, microphones, speakers, Wi‑Fi, printing). • Comply with Navajo Business Opportunity Act, safety codes, insurance, tax, and reporting requirements; sub‑contracting limited to 40 % of effort.