Conference Room Upgrades

The Lansing Board of Water & Light (BWL) is seeking a qualified vendor to assess, design, supply, install, and configure modern audio/visual and conferencing technology for two of its conference rooms (Executive Room 404 – 20+ seats and Training Room 208 – 32+ seats). The scope includes removal of legacy equipment, installation of high‑quality displays, microphones, cameras, room‑booking panels, and a centralized management platform that integrates with Microsoft Teams and other major conferencing services. The vendor must provide detailed design documentation, weekly status reports, end‑user training, a test plan, and post‑go‑live support. Optional solutions such as portable displays and way‑finding boards are also encouraged. The contract will be awarded to the most responsive and cost‑effective proposal, with implementation expected to take approximately three months followed by a one‑week go‑live and a 30‑day support period. • Upgrade A/V hardware (displays, speakers, microphones, cameras) for two rooms • Provide standardized, Microsoft Teams‑compatible conference room systems • Deliver a catalog of scalable solutions for future rooms (small/medium/large) • Include room‑booking panels and optional way‑finding displays • Supply detailed design, BOM, installation, configuration, testing, documentation, and training • Offer centralized remote‑management platform and post‑implementation support • Submit a firm‑fixed‑price proposal via IonWave by 10/28/2026