Vehicle Fleet Management Software Solution

Eastern Kentucky University seeks a comprehensive vehicle‑fleet‑management solution that includes both software and hardware components. The vendor must deliver a software platform capable of real‑time, customizable reporting, maintenance scheduling, rental tracking, and exportable data formats, together with a key‑management hardware system (secure key box, RFID/magnetic readers, optional video, and duress‑alert features). The contract will run initially until June 30 2027 with possible one‑year renewals up to a total of five years. The university requires SOC 2 and HECVAT compliance, vendor‑provided training, and a demonstration prior to award. • Provide fleet‑management software (VIN entry, maintenance work‑orders, reporting, email notifications). • Supply and install a key‑management hardware solution for secure key retrieval (PIN/QR). • Deliver training, support, and compliance documentation (SOC 2, HECVAT). • Offer a standalone implementation (no integration with existing ERP or telematics).