Montgomery County Board of Elections Voting Equipment Transportation

The Montgomery County Board of Elections is seeking a qualified logistics/moving company to transport heavy voting equipment (800 lb metal SAFE carts and 400 lb wooden boxes) to and from 141 polling locations for the May and November elections of 2027 and 2028, with an option to extend the contract for an additional two‑year term (2029‑2030). The vendor must provide lift‑gates, pallet jacks, ramps, and trained personnel, adhere to strict delivery (week before election) and pickup (mid‑week of election) windows, and follow safety protocols. Proposals are due electronically by 1:30 pm on January 13 2027; a mandatory pre‑proposal meeting is required on November 10 2026. The contract is a two‑year firm‑price agreement, with possible renewal, and includes insurance, bonding, and performance requirements. • Transport of metal SAFE carts (≈800 lb) and wooden boxes (≈400 lb) to 141 sites per election cycle • Delivery window: Monday‑Friday the week before each election; Pickup window: Wednesday‑Friday election week • Required equipment: lift‑gates, pallet jacks, ramps, appropriate trucks, and qualified crew • Mandatory pre‑proposal meeting: November 10 2026, 9:00 am, Dayton, OH • Proposal deadline: January 13 2027, 1:30 pm (electronic submission via OpenGov) • Contract term: 2 years (2027‑2028) with optional 2‑year extension (2029‑2030) • Insurance minimums: $1 M per person, $2 M per occurrence; performance bond not required • Evaluation criteria include experience, logistics plan, fleet/equipment, safety plan, and price.