Montgomery County Board of Elections Ballot Printing and Mailing Services

The Montgomery County Board of Elections is seeking a vendor to provide end‑to‑end printing, assembly, and mailing of absentee ballot packets for the 2027‑2028 election cycles, with an optional two‑year extension. The vendor must handle variable‑data printing, barcode application, automated packet assembly, secure data transfer, daily delivery to the Board, and compliance with Ohio election law and USPS standards. The contract is a two‑year term (possible extension to four years) with a per‑packet pricing model for volumes ranging from 5,000 to 80,000 packets. • Print and finish ballots to exact Ohio specifications (size, paper stock, stubs, barcodes). • Produce and assemble complete ballot packets (ballot, envelopes, instructions, notices). • Apply USPS barcodes, presort, and deliver daily shipments. • Manage secure electronic voter file transfers and provide audit reports. • Maintain seven‑day operational capacity, including weekends/holidays, during the voting period. • Provide a secure upload site for file receipt and real‑time tracking. • Meet strict delivery timelines (e.g., 2 PM next business day for files received by 5 PM). • Offer a fixed per‑packet price covering all materials, printing, assembly, packaging, and delivery.