UPS and HVAC Preventive Maintenance Services

The Mississippi Department of Education (MDE) is seeking qualified vendors to provide comprehensive preventive maintenance for its UPS (uninterruptible power supply) systems and HVAC (heating, ventilation, and air‑conditioning) equipment across multiple state facilities. The contract will run for up to five years, beginning December 15 2026, with annual performance periods and a guaranteed 4‑hour on‑site emergency response. Vendors must submit detailed pricing for yearly service, include labor, travel, parts, and battery inspections, and comply with all state procurement rules. The award will go to the lowest responsive bidder that meets technical and financial qualifications. • Scope: Annual preventive maintenance for UPS (Liebert NPOWER 65‑80 kVA) and HVAC split‑system units. • Service Requirements: 4‑hour emergency response, on‑site PM visits (1 major UPS, 4 HVAC visits per year), full labor, travel, parts, and battery inspections. • Contract Length: Up to 5 years (Dec 15 2026 – June 30 2031). • Submission Deadline: September 21 2026, 2:00 p.m. CST (electronic or mailed). • Mandatory Certifications: State‑registered business, performance bond (100 % of annual contract value), background checks, debarment certifications. • Evaluation Factors: Price, qualifications, past performance, delivery schedule, workmanship.