Audio-Visual (AV) Support Services for Public Meetings - Oahu

The Hawaii Public Utilities Commission (PUC) is seeking a qualified Audio‑Visual (AV) contractor to provide all equipment, labor, technical support, and internet connectivity for approximately 12 hybrid or in‑person public meetings on Oahu each year. The contract is a firm‑fixed‑price, indefinite‑quantity award with a one‑year base term and an optional one‑year extension. Pricing must be submitted as fixed blocks (4‑hour or 8‑hour recordings or hybrid support) and will cover all costs, including setup, breakdown, travel, and incidentals. The contractor must also recommend suitable meeting venues throughout Honolulu County and update the list annually. No additional charges are permitted, and the award will go to the lowest evaluated responsive offer. • Scope: AV equipment rental, setup, operation, livestreaming, recording, and high‑speed internet for public meetings. • Quantity: Estimated 12 meetings per year (6 at PUC office, 6 off‑site). • Contract type: Firm‑fixed‑price, indefinite‑quantity; Small Purchase under HRS §103D‑305. • Term: 1 year with optional 1‑year extension; pricing locked for both years. • Submission: Electronic quote via Aloha eBuys by 09/18/2026 4:30 PM HST. • Required attachments: Fixed‑price bid form, internet capability statement, compliance confirmation, optional references. • Evaluation: Lowest evaluated price among responsive, responsible offerors.