Audio-Visual Services for TCDD Council Meetings

The Texas Education Agency (TEA), on behalf of the Texas Council for Developmental Disabilities (TCDD), is soliciting qualified audio‑visual service providers to deliver full hybrid‑meeting support for quarterly Council and Committee meetings in FY 2027‑2028. The contractor must supply, set up, operate, test, record, integrate Zoom Webinar, and tear down all AV equipment, and provide on‑site technical staff for each session in Houston, Austin, and San Antonio. The contract is valued at $60,000 and spans two fiscal years, with monthly invoicing tied to deliverable acceptance. Key points: • Hybrid‑meeting AV support for quarterly TCDD Council/Committee sessions • Equipment provision (microphones, mixers, speakers, cameras, projectors, cabling, etc.) • On‑site technician staffing for setup, testing, live support, and teardown • Zoom Webinar integration and full‑session recording • Travel/lodging costs either included or itemized for Houston & San Antonio locations • Contract term: two state fiscal years (FY 2027‑2028) • Total budget: $60,000, invoiced monthly upon acceptance of deliverables