RFQ032790 - R&P - Youth Programming Summit - Event Planning

The City of Columbus Recreation and Parks Department is seeking a qualified event‑planning firm to design, organize, and execute a one‑day Youth Programming Summit in mid‑autumn 2026. The contractor will manage all aspects of the summit—from invitations and speaker recruitment to venue procurement, catering, on‑site facilitation, vendor payments, and post‑event reporting—within a total budget of $100,000. The city will reimburse the contractor for all direct costs and expects a fee for professional services. • Manage invitation, RSVP, and stakeholder communication for city‑wide youth‑program providers. • Secure venue, catering, AV, and speakers; develop a detailed agenda and oversee day‑of execution. • Front vendor costs up to $100,000, with reimbursement after invoicing; provide itemized receipts and a final after‑action report.