IFB-CSF-26-1099 Grounds Entertainment Audio and Lighting

The California Exposition & State Fair is seeking a qualified contractor to provide rental, installation, operation, maintenance, and removal of audio‑system equipment and LED theatrical lighting for multiple stages at the State Fair (2027‑2030). The scope includes supplying line‑array speakers, sub‑woofers, mixing consoles, microphones, LED light‑tree rigs, dimmers, control boards, pop‑up tents, batteries, and dedicated daily technicians, plus load‑in/out labor for lighting, routine maintenance, and post‑fair inventory documentation. The contract runs from 1 Sept 2027 through 31 Oct 2030, with the first fair occurring 17 Sept 2027. Bidders must submit a complete bid package by 14 Oct 2026, and the award is tentatively slated for 28 Oct 2026. Small‑business and DVBE preferences apply. • Provide full audio‑mixing consoles, line‑array speaker systems, sub‑woofers, monitors, and related cabling for eight distinct fair stages. • Deliver LED theatrical lighting fixtures, light‑tree rigs, dimmers, and control boards, with all equipment ≤ 5 years old and from national‑brand manufacturers. • Supply a qualified technician per stage (≈ 5‑6 technicians total) who will handle both audio and lighting duties, plus on‑call support for portable PA units.