CSF-26-1102-Sound System Rental - Livestock Events and Exhibits

The California Exposition & State Fair is seeking a prime contractor to rent, install, operate, maintain, and remove professional‑grade sound systems for the livestock event arenas during the 2027 State Fair and subsequent two‑year contract period. The contractor must supply complete sound equipment (speakers, mixers, microphones, cabling, rigging, power distribution, etc.) and all technical staff, meet strict performance specifications (12 dB above ambient, 100 Hz‑12 kHz bandwidth, operation in 75‑110 °F dusty conditions), and respond to equipment failures within 30 minutes. No subcontracting is allowed; the prime must handle all rigging, safety, and power requirements, and provide rapid delivery on ≤ 8‑hour notice when requested. • Provide five distinct sound systems covering three livestock judging barns and two exhibit venues, each with mixers, speakers, and mic setups. • Ensure equipment identification, safety‑cable compliance, and adherence to fire‑lane and accessibility rules. • Supply qualified technicians for load‑in/out, daily operation, and a morning presence for the first week of the Fair; resolve any malfunctions within 30 minutes. • Meet all insurance, background‑check, and regulatory requirements (including Megan’s Law, sanctions, and AI disclosure). • Bids are due October 14 2026; award is expected the week of October 19 2026, with the contract term spanning September 1 2027 through October 31 2029.