CCSD Bid # B2022-04: Graduation Tent & Chair Rental

The Chappaqua Central School District seeks a vendor to provide and fully manage rental of large white marquee tents, 2,500 white chairs, and optional ancillary equipment for the June 18, 2022 graduation ceremony at Horace Greeley High School. The contract includes mandatory site‑visit verification, full delivery, set‑up, operation, and takedown of all equipment, with strict timelines for setup (June 13) and removal (within 2‑3 days post‑event). Optional items such as dance floors, extra chairs, tables, tablecloths, and lighting may be quoted separately, as well as a separate rental tent for other district events. The lowest responsible bidder for the core tent and chair package (Group A) will be awarded the contract. • Core scope: 100’×220’ marquee, 20’×20’ marquee, 2,500 white chairs – delivery, set‑up, takedown included. • Mandatory site visit with school representative; proof of visitation required. • Optional accessories (dance floor, extra chairs, round tables & linens, lighting) and a separate tent package may be priced but are evaluated independently. • No pre‑payment; payment after satisfactory completion; insurance and subcontractor disclosures required.