Document Scanning, Digitization, OCR, Indexing, and Secure Shredding Services

Alcorn State University is seeking a vendor to provide document scanning, digitization, OCR, indexing, and secure shredding services for its Human Resources and Student Employment records. The university received ten sealed bids for the RFP, and the evaluation committee ranked the proposals based on criteria such as relevant experience, technical capability, security, and cost. The recommended vendor is Business Systems & Consultants, Inc. (BSC). The scope of work includes scanning and digitizing approximately 500,000 pages of records, applying OCR to produce fully searchable digital files, and indexing the files for compatibility with the university's HR management system. The vendor will also provide secure onsite shredding and certification of destruction. Some key points to consider: • The vendor must have experience in document scanning and digitization, particularly in the higher education sector. • The vendor must be able to provide secure and confidential handling of sensitive records. • The vendor must be able to meet the technical requirements of the university's HR management system. • The vendor must be able to provide a detailed project plan and timeline. • The vendor must be able to provide a cost-effective solution that meets the university's budget constraints.