Professional live streaming and video production for Graduation Ceremony

Coastal Carolina University is seeking a qualified vendor to provide end‑to‑end live‑streaming and video‑production services for its Spring Commencement ceremonies across four days in early May 2026. The contractor must supply multi‑camera crews, audio capture, real‑time switching, live‑stream distribution, on‑site captioning, and post‑event high‑definition recordings. The scope includes site surveys, a mandatory on‑campus production meeting, technical rehearsals, and a severe‑weather contingency plan. Deliverables are live broadcasts for each ceremony segment and digital archives delivered within two weeks of the final ceremony. • Multi‑camera live production (minimum 2‑3 cameras) with audio mixing and 1080p streaming • Real‑time captioning to meet ADA/WCAG standards, displayed on venue screens and online • Full technical rehearsals, site surveys, and a severe‑weather backup ceremony plan • Provision of all equipment (cameras, switchers, encoders, power) and qualified crew (producer, operators, technicians) • Delivery of edited HD recordings for each ceremony within ~2 weeks after May 9 2026