RFP 26‑36 – Senior Portrait Services

Rowan University is seeking a qualified photography firm to provide comprehensive senior‑portrait services for approximately 4,000 graduating seniors. The vendor must supply all equipment, staffing, and post‑production support, deliver one high‑resolution digital portrait per student at no cost to the student, and manage ordering and fulfillment of prints and digital products. The contract is a one‑year term beginning July 1 2026, with up to five optional one‑year renewals. The bid must include fixed pricing for all portrait packages and comply with New Jersey procurement, insurance, and labor regulations. • Photograph all interested seniors (≈ 4,000) during scheduled sessions and provide a free high‑resolution digital file per student. • Supply all photography equipment, lighting, backdrops, and trained staff; handle set‑up, tear‑down, and coordination with university venues. • Submit a complete price list for prints, digital downloads, and optional products; prices must be fixed for the contract term and exclude sales tax. • Provide customer‑service support for ordering, retakes, and missed appointments, plus a complimentary service for university employees. • Meet extensive insurance, non‑collusion, non‑debarring, and prevailing‑wage certifications as required by NJ law.