Office Automation

The City of Philadelphia is seeking vendors to provide a comprehensive suite of office‑automation hardware and related services. This includes servers, workstations, laptops, tablets, printers, scanners, networking equipment, power protection, audio/video conferencing gear, and associated installation, configuration, warranty, and ongoing support. The solicitation is an open market invitation with a bid opening on October 12 2026; vendors must submit electronic quotes through the PHLContracts portal and meet a series of mandatory certifications and documentation, including annual bid‑security enrollment, bid‑processing fees, performance‑security fees, and a detailed Small & Local Business Plan. The contract is initially for one year with the possibility of up to four additional one‑year renewals. • Supplies and installs IT hardware (servers, PCs, peripherals, networking, UPS, etc.) • Provides installation, configuration, warranty service, and 12‑month post‑warranty support (renewable up to five years) • Requires compliance with local‑business (LBE) and small‑business (SBE) participation goals, mandatory electronic submission, and extensive documentation (consent forms, certifications, insurance, etc.)