Automated Agenda Management System

The City of Rancho Cucamonga seeks a cloud‑based, fully integrated Automated Agenda Management System to replace its current Granicus solution and to provide a unified portal for agendas, minutes, and video streaming. The solution must integrate with the City’s Laserfiche document management system, support multiple governing bodies, and meet ADA accessibility standards. Vendors must submit a detailed technical proposal, mandatory exhibit documents, and firm‑fixed line‑item pricing through the PlanetBids portal. • Cloud SaaS platform with unlimited storage, secure, U.S.–based data hosting, and ISO/IEC 27001‑27018 compliance. • Full agenda creation, routing, approval workflow, version control, and minutes capture with customizable templates. • Integrated live and on‑demand streaming (replacing Granicus), closed‑captioning, multi‑device playback, and archival of ~3 years of existing video content. • Required integration with Laserfiche DMS, support for at least six boards/commissions, and mobile‑friendly public iFrame portal. • Mandatory submission of exhibits (A‑G), line‑item pricing, and compliance with prevailing‑wage, insurance, and debarment certifications.