COUNTY CLERKS OFFICE HIGH-DENSITY SYSTEM PROJECT (MOVING FILES)

The County Clerk’s Office requires a vendor to relocate an existing high‑density filing system within the same building, disassemble and move 303 shelving units, over 5,000 books of varying sizes, and more than 3,200 file boxes, then re‑install the system after building upgrades while preserving record order and security. The contractor must provide trained personnel, appropriate moving equipment, insurance coverage, and detailed staffing and methodology plans, and submit three references from comparable government projects. • Move‑out: Disassemble, pack, and transport shelving, large books (≈2,015 × ≥60 lb), small books (≈2,676), compact books (≈8,399) and file boxes (≈3,240). • Move‑in: Re‑assemble shelving and reposition all records in a newly installed or existing high‑density system, maintaining sequential order for public access. • Requirements: Certified insurance (minimum $5‑10 M general liability, $250‑500 k auto liability), workers’ comp, bonding (payment/performance as applicable), staffing plan, training plan, methodology narrative, and three government references. • Evaluation: Experience (25 %), references (20 %), staffing/equipment (15 %), insurance (10 %), price (30 %).