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Austin Peay State University·Tennessee

APSU response to questions and comments

Closes 7/1/2026$300k – $400kInvitation for Bid
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Description

• Provide indoor stage structures (12×12 ft, 16×16 ft, or 20×32 ft) with skirting and access ramps. • Supply and operate audio systems (microphones, speakers, sound board) sized for 500–1,500 attendees. • Deliver static lighting packages (wash and multicolor PAR cans) and ground‑supported truss towers for flown lighting. • Offer optional video/display equipment (flat‑panel displays, LED tiles, or projection screens). • Maintain a certificate of insurance and submit bids by July 1 2026; contract runs for five years.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

[email protected]

Key dates

Opened
4/29/2026
Questions due
5/11/2026
Closes
7/1/2026
Projected award
7/1/2026
Duration
5 years

Last updated

Details

Type
Invitation for Bid
Industry
Event Services
NAICS
532420
Solicitation №
ITB 26‑025

Budget estimate

$300,000 – $400,000

The solicitation notes a typical event cost of about $4,000. Assuming APSU holds roughly 15–20 qualifying events per year (including Convocation, Homecoming, and smaller functions), annual spend could range from $60,000 to $80,000. Over the five‑year contract term, total revenue potential for a qualified vendor might be $300,000–$400,000, with higher‑volume vendors capturing a larger share. This estimate reflects the per‑event average, the number of events, and the multi‑award nature of the contract, which allows multiple vendors to split the work.

AI estimate from the solicitation

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