IFB07162026 - Radiology Workflow Management System

The University of Arkansas is issuing an Invitation for Bid (IFB) for a Radiology Workflow Management System. The system must provide end-to-end, full-featured radiology workflow management, including high-powered automation tools for exam ordering, scheduling, registration, and more. The system must be compatible with any EMR, PACS, or HIS system and have the capacity to handle up to 7,500 studies per year with unlimited user licenses. The key features required in the system include: 1. Radiology Information System (RIS) 2. Document management program with eForms 3. Business information/management/QC reports program 4. Patient status tracking program 5. Service management program 6. PACS system with bidirectional integration with reading radiology groups 7. Unidirectional integration with billing companies 8. Patient Web Portal with ability to request exams and appointments 9. Report Distribution Module with automatic final report generation 10. Scan to PACS with ability to send documents to radiologists for review The bid must include: 1. Pricing for the system, including shipping and handling charges 2. Discounts from list price 3. Warranty information (minimum 2-year standard warranty) 4. Shipment terms (FOB Point of Destination) 5. Return policy The University reserves the right to reject any or all bids, and the contract term will be for an initial period of four years with an option to renew for three additional years. The contract may be terminated without cause by giving 30 days' written notice. Bids must be submitted electronically through the University's formal bid submission portal by August 6, 2026, at 2:30 PM CST. Late bids will not be accepted. The University will evaluate bids based on price and/or discount, and the award will be made to the respondent whose proposal best meets the University's goals and financial objectives.