Request for Proposals for Commencement Flooring & Equipment

The University of Arizona seeks a vendor to supply, install, and later remove heavy‑duty temporary flooring protection for its synthetic football field and track apron for commencement ceremonies. The contract includes both a rental option (covering all labor, equipment, and support) and a one‑time purchase option, with required ADA‑compliant edge ramps and AV‑cable expansion gap coverings. The vendor must be able to perform a one‑day installation in early May and a one‑day removal the following Saturday each year, and must comply with ADA, Section 508, OSHA, and various state/federal regulations. • Provide ~50,000 sq ft of heavy‑duty, temporary flooring (performance ≥ Matrax HD, hourglass‑shaped style). • Deliver and install ADA‑compliant edge ramps, AV‑cable gap coverings, and handle all transportation, trucking, and heavy‑lifting equipment. • Submit detailed price proposals for both rental (full‑service for the contract term) and purchase options, with a 180‑day proposal validity. • Evaluation will be based on experience (30 %), technical approach (30 %), price (30 %), and account management (10 %).