Event Planning Services for the Independence Day Celebration – U.S. Embassy Singapore

The U.S. Embassy in Singapore is seeking event planning services to support the planning and coordination of the Fourth of July Independence Day Celebration. The contractor will provide advisory, coordination, and facilitation functions, including event concept and design, planning and coordination, venue and logistics coordination, program and run-of-show development, vendor and partner coordination, security, VIP, and protocol coordination, and event-day execution support. The contractor will also provide post-event closeout and reporting support. The event is expected to host approximately 800 to 1,000 attendees, including senior officials, diplomatic representatives, corporate partners, sponsors, and invited guests. The contractor must comply with all applicable Singapore laws, regulations, and permitting requirements, as well as U.S. Government guidance and industry standards. Key considerations include: • Event concept and design • Planning and coordination • Venue and logistics coordination • Program and run-of-show development • Vendor and partner coordination • Security, VIP, and protocol coordination • Event-day execution support • Post-event closeout and reporting The contractor must also meet performance objectives, standards, and metrics, including: • Timely submission of complete event concept and design materials • Effective planning and coordination support • Completion and readiness of venue and logistics coordination products • Accuracy and executability of the finalized program and run-of-show • Effectiveness of advisory coordination among vendors, partners, and sponsors • Quality of advisory coordination support for security, VIP, and protocol requirements • Responsiveness and effectiveness of on-site advisory support during the event • Timeliness and completeness of post-event reporting