WARRIOR & FAMILY SERVICES - SURVIVOR OUTREACH SERVICES

The State of Iowa’s Department of Public Defense is seeking a vendor to provide comprehensive event‑management services for its Warrior & Family Survivor Outreach weekend. The contract will cover lodging for roughly 100 participants, full‑service catering for three days, and the set‑up and operation of multiple meeting spaces (general session, youth breakout, registration area) with required audiovisual and furniture equipment. The vendor must submit flat, all‑inclusive room rates, detailed catering cost breakdowns, and a supplemental cost‑breakdown for any additional amenities. The work is confined to a three‑day event in July 2026, with an alternate week if needed. • Provide 100 hotel rooms (50 each night) at firm‑fixed, all‑inclusive rates, with daily housekeeping and the ability to release unused rooms 2 days prior. • Deliver buffet‑style meals (breakfast, lunch, dinner, brunch) for up to 120 attendees per meal, meeting specific menu component requirements and providing two serving lines. • Set up and manage registration, general session, and youth breakout rooms, including tables, chairs, AV equipment, “Remembrance” and “Resource” tables, and on‑site event planner coordination.