Request for Proposals for Commencement Flooring & Equipment

The University of Arizona seeks a vendor to provide heavy‑duty temporary flooring protection for its synthetic football field and track apron for commencement ceremonies. The vendor must supply approximately 50,000 sq ft of floor covering, install it in a single day each year (first Friday in May 2027 onward), and remove it the following Saturday. Two pricing options are required – a full‑service rental (including labor, equipment, and support) and a one‑time purchase option. The contract runs for a base term of three years (May 2027‑May 2031) with two optional one‑year extensions, and all work must comply with ADA, OSHA, and Section 508 accessibility standards. • Provide 50 k sq ft of heavy‑duty temporary flooring (hourglass‑shaped, light/dark grey) that protects the field for 7‑10 days of continuous use. • Deliver and install the flooring in one day each year (May 2027 start), plus removal the next day, including all trucking, heavy‑lifting, and site‑coordination. • Submit both rental and purchase price proposals, meet ADA/508/OSHA compliance, and sign all required certifications; submission deadline is August 18, 2026 2:30 PM MST via the GEP/Quantum portal.