Audio Visual Recording System for NMRTC Portsmouth

The Defense Health Agency is seeking a firm‑fixed‑price vendor to supply, install, and support a standalone, air‑gapped Audio/Video Interview Recording System for the Navy Medicine Readiness and Training Command (NMRTC) in Portsmouth, VA. The system must enable live, simultaneous audio‑video streaming and recording for psychology trainee supervision, comply with APA accreditation and CMS billing requirements, support up to 12 interview rooms, provide multi‑workstation access, allow real‑time annotation, and retain data only briefly before secure deletion. Delivery is required on or before 30 Oct 2026, with all hardware (servers, UPS, cameras, microphones, storage, monitors, workstations) and a one‑year software license included. The award will be based on best‑value evaluation (technical capability weighted higher than price). • Scope: Design, supply, install, and commission a complete AV recording solution for 12 therapy rooms. • Technical specs: 100 % air‑gapped, HD video, multi‑workstation (≥3), live annotation, 40 TB RAID storage, 12‑room controller kits, UPS, monitors, desktop stations. • Compliance: Must meet APA Standards of Accreditation (direct observation) and CMS/DHA billing rules. • Delivery: On‑site installation and training by 30 Oct 2026. • Contract type: Firm‑fixed‑price RFQ, best‑value award, no negotiations anticipated. • Mandatory registrations: SAM registration and WAWF electronic invoicing.