CCSD Bid #B2021-4: Graduation Tent & Chair Rental

The Chappaqua Central School District seeks a vendor to provide and rent two white marquee tents and approximately 2,500 white plastic chairs for the district’s graduation ceremony on June 18 2021. The vendor must handle complete delivery, set‑up, and take‑down of all equipment without using district staff or subcontractors, and must meet detailed insurance and hold‑harmless requirements. Bids are due March 23 2021, and a mandatory site visit must be completed prior to submission. The contract will cover set‑up beginning June 13 2021, chair delivery June 14 2021, event support on June 18 2021, and final removal by June 19 2021. • Provide one 100 ft × 220 ft and one 20 ft × 20 ft white marquee tent (no side walls). • Supply 2,500 clean, white plastic chairs, matching in style and color. • Assume full responsibility for logistics, insurance (including additional insured status), and a signed hold‑harmless agreement. • Complete mandatory site visit, submit notarized bid package, and maintain quoted prices for 120 days.