UPS and HVAC Preventive Maintenance Services

This Invitation for Bid (IFB) seeks a qualified contractor to provide comprehensive preventive maintenance services for the Mississippi Department of Education’s uninterruptible power supply (UPS) systems and heating, ventilation, and air‑conditioning (HVAC) equipment. The contract will be awarded for a maximum of five years, with annual performance periods and a requirement for 24/7 emergency response, parts coverage, and on‑site preventive maintenance visits. The award will be made to the lowest responsive bidder that meets all technical and financial qualifications. • Scope includes annual preventive maintenance for UPS (Liebert NPOWER 65‑80, 80 kVA) and HVAC split‑system units (1‑ton) • Guarantees 4‑hour on‑site emergency response, 7 days/week, 24 hours/day • Covers labor, travel, parts, and battery inspections for UPS; includes one major UPS PM and four HVAC PMs (1 major, 3 minor) per year • Contract period: Dec 15 2026 – June 30 2031 (up to 5 years) with yearly performance evaluations and funding availability checks • Submission deadline: Sep 21 2026, 2:00 p.m. CST; questions due Sep 14 2026; optional site walk‑through Sep 8 2026 • Required certifications: Mississippi Secretary of State’s Certificate of Good Standing, performance bond (100 % of annual contract value), de‑barment certifications, and compliance with state procurement rules.