RFP Employee Recognition Gift Services - 2025

Wayne State University is procuring a comprehensive employee‑recognition solution for its staff. The three‑year contract (base term ending 08/01/2028) will provide milestone service awards, retirement gifts, peer‑to‑peer e‑cards, and value‑based awards, all branded with the university logo. The vendor must manage award selection, personalization, fulfillment, a public‑facing catalog/website, real‑time reporting dashboards, and a full communication plan (email, text, phone, mail). The estimated total contract value is $65,000, with a unit‑price schedule for each award level and a requirement to disclose any price increases for years 2 and 3. Attendance at a mandatory pre‑proposal meeting was required, and the award was made to Mercury Promotions and Fulfillment. Key points include: • Scope: tangible award production & distribution, online peer‑recognition platform, reporting, data‑exchange, training, and support. • Budget: $65 K estimated, with unit‑price schedule and optional price‑freeze through 9/30/2025. • Term: 3‑year base term with up to two one‑year extensions; mandatory pre‑bid attendance; insurance, parking cost, and smoke‑free policy compliance required.