RFP MEO Document Digitization and Storage - 2025

This contract calls for a full‑service solution to digitize, store, and manage the Wayne County Medical Examiner’s Office records. The vendor must transport approximately 30 000 paper medical records (about 372 cu ft), scan them into searchable PDFs, provide indefinite cloud‑based digital storage, retain the original paper for a ten‑year period, and then transfer older records to the County Clerk’s Office. The work must commence by April 2025, with a three‑year base term and up to two one‑year extensions, and the award has been made to Iron Mountain. • Scope includes transport, secure handling, scanning (B/W plus color for photos), indexing, digital and physical storage, and ongoing user support. • Mandatory compliance with Michigan FOIA, university smoke‑free policy, and extensive insurance requirements (CGL $1 M, Professional $2 M, Umbrella $5 M, etc.). • Vendor must submit a single lump‑sum proposal (≤ 25 pages, ≤ 20 MB) by March 28 2025, acknowledging all addenda.