RQ9575 RFP - Insurance Brokerage

The County of Cuyahoga awarded a multi‑year insurance brokerage and risk‑management consulting contract to Hylant Group, Inc. The agreement covers placement, renewal, and administration of the County’s property & casualty, cyber, directors & officers, and other insurance programs, as well as consulting services such as loss‑control assessments and bond‑waiver assistance. The original contract began 1 Jan 2020, was extended by a formal amendment to 31 Dec 2022, and includes a “not‑to‑exceed” ceiling that grew by $2.57 M for the renewal year. The procurement was conducted via a formal RFP (RFP #9575) with a bid deadline of 17 Jun 2022; the award was a single‑source to Hylant, the incumbent broker. The contract provides for up to three one‑year renewal options, two of which remain unused. • Scope: insurance brokerage (policy placement, renewal, claims assistance) and risk‑management consulting. • Term: 1 Jan 2020 – 31 Dec 2022 (3 years) with two optional 1‑year extensions. • Value: base award $90 K plus a $2.57 M renewal ceiling, total roughly $2.66 M. • Procurement method: formal open competition RFP; award to incumbent. • Set‑aside: small‑business program participation required for qualifying bidders.