Automotive Maintenance Parts Contract

Clemson University is seeking suppliers to provide automotive maintenance parts and services for their vehicles. The contract will be for a period of five years, with the option for additional awards to be made quarterly. The university estimates that approximately $125,000 - $200,000 will be spent on automotive bodywork repairs, services, etc. annually. The successful service provider will be required to provide routine inspections, minor repairs, and maintenance services for university vehicles. The provider must have a place of business that meets certain minimum requirements, including being able to perform vehicle repairs, maintaining a business that is in legal compliance with all applicable laws, and having an inside storage area for university-owned vehicles. Some key points to note are: • The contract will be for a fixed price, with the successful service provider required to honor their fixed labor rate as bid. • The service provider must use Alldata, Chilton’s or Motor’s Flat Rate Manuals and/or Software as the flat rate program for labor rates. • The service provider must provide not to exceed estimates for any repairs upon request by Clemson University. • The university reserves the right to use used or refurbished parts, depending on the age and value of the equipment being repaired. • The service provider must pick up and deliver all vehicles for services, unless otherwise noted by the Clemson Designee. • The service provider must return all vehicles within 24 hours of completion.